A key to making any business successful is having top-notch cyber security protection. One loose end in the workplace could put the entire business in jeopardy. No one wants this.
According to Small Business Trends, cyber attacks target 43% of small businesses. Within six months of a cyber attack, 60% of small businesses close.
With this being said, it’s essential that your workplace follows these Do’s and Don’ts of cyber security.
Information & Data Storage
Do: Store Your Data On An External Hard Drive
The safest way to store and protect your workplace information and data is by storing it in an external hard drive. In the event your business computers go down or they’ are hacked, you will not have to worry that your data is on them. It will thankfully be safe on your external drive. The type of hard drive that is best for your business is up to you. Just keep in mind your budget, the amount of hard drives you need, and how much TB (Terabyte) storage you will need.
Don’t: Store Your Data On An iCloud Storage Program
Although there are so many threats online, many businesses do the unsafe practice of storing their information on an iCloud storage program, like Google Drive or Dropbox. Yes, these programs are convenient and great for sharing content with co-workers. However, having all of your work data lost or stolen is not worth the risk. These programs get hacked often, no matter the security measures they have.
For example, during May of 2017, a Google Doc phishing attack spread rapidly claiming many victims. People received a request saying, “Someone has shared a document Google Docs with you.” After following the prompts, the hackers were able to get access to the victim’s contact list and email including their Google Drive.
Passwords Available To Employees
Do: Only Give Account Passwords To Those Who Need Them
This password “Do” is a simple method to secure your business accounts. Only provide passwords to those who need them to do their job. For example, give the social media platform passwords to your digital marketing associate. By doing this, you know who has what passwords and who has access to certain accounts. With this, you also don’t have to change all your passwords if a situation arises where you have to change specific account passwords.
Don’t: Have A Universal Password Document That Everyone Has Access To
It may be easy to keep passwords all in one place that’s available to all employees, but it’ is not secure. What if an employee you just let go has ALL your business passwords? This could result in the employee trashing and destroying your business online! No business should suffer at the hands of a disgruntled ex-employee.
Do: Monitor Your Employees Online Activities
Many cyber security problems stem from employee online activity, whether they’re on a phone or computer. It’s highly important to know what your employees are doing online especially when they’ are visiting sites that contain malware and using email. There are plenty of device monitoring software programs on the market that can help businesses in this endeavour. You could also block specific sites you don’t want your employees having access to.
Don’t: Let Your Employees Use Company Devices Freely
The worst thing a business could do is not monitor their employees online activities. What if your employee is emailing a competitor your business secrets? What if they are visiting explicit sites that could infect your computers? As a result, your business reputation could be tarnished.
Wi-Fi Use For Work
Do: Have and Use A Private Workplace Wi-Fi Network
Having private office Wi-Fi is an essential cyber security measure. By having and using your own workplace Wi-Fi, it helps protect your data and your technology devices from getting hacked. Also, make sure you have strong password for your Wi-Fi network.
Don’t: Let Employees Use Public Wi-Fi For Work
Public Wi-Fi is a playground for hackers. Under NO circumstances should work be done using public Wi-Fi, even if it appears reliable. Based on the statistics from Kaspersky Security Network, 34 – 44.99% of Wi-Fi access points in the United States are unsecure. Even the Wi-Fi at your local coffee shop may be unreliable, as most Wi-Fi networks don’t not have a good data encryption protocol.
Computer Software & Protection
Do: Update Your Computer Often & Have Antivirus Software
It’s always important to make sure your computer is up-to-date and has antivirus protection. By having an updated and software protected computer, you are less likely to be the victim of cyber criminals. Another way to make sure your computer is up to par is by optimizing and defragmenting it once a month. If you often do work on online search engines, Google Chrome has a built-in cleanup tool to prevent users from visiting sites with viruses.
Don’t: Ignore Updating Your Computer & Have No Virus Protection Software
This “Don’t” is something everyone should not do, not just businesses. Not updating your computer will cause it to not work properly which could lead to loss of precious data. Without virus protection software on office computers, you’re pretty much putting up a big flashing sign saying, “Hack Me.” It is very simple to update your computer and get antivirus software in little to no time at all.
By following these do’s and dont’s for workplace cyber security, your business will be protected, safe, and secure.