Violations of company policies are unfortunately all too common of stories among businesses. Can you think of examples of when this occurred in your business? Common stories might read like this:
Sally is out sick for the day, but she needs to prepare for an important financial presentation the following day. She wishes to work from home to make sure that she’s prepared. She emails Joe to ask if the corporate financial information can be sent to her personal email. Will Joe do it? If so, this is a violation of company policy.
Sarah is a secretary in a medical office. She’s organizing important patient files on the server, when she’s abruptly called by the head doctor. She quickly runs to their aid, without closing the browser to important patient information. Within minutes of her exit, another patient could’ve easily seen and exploited this information. This is a violation of company policy.
Let’s not let these stories become common practice. Whether the employee has negative intentions, or is simply negligent, one small blunder can leave a lasting impact on company’s assets.
Most of the time, employees are negligent.
Employees unlawfully disclose information, without knowing that they do so. Two-thirds of data breaches in 2012 was attributed to human error, reported by the eighth annual Ponemon Global Cost of a Data Breach study. The healthcare industry struggles with data security regularly, and attributes most of it’s breaches to “human” error.
As mentioned by the Verizon’s 2015 Data Breach Investigation Report, data security incidents included humans doing miscellaneous errors, such as sending sensitive data to the wrong email address, abusing data that an employee has been trusted with and dealing with loss of sensitive data due to an unsecured work environment. These are common mistakes.
And these small missteps can lead to huge monetary fines for the business and the individual. A recent UK health industry study showed small-to-medium size businesses spending an average of 40,000 pounds a year on noncompliance fees. These consequences can even lead to grander problems, such as monetary fines, jail time and even employee termination.
Let’s use effective monitoring processes to tackle these growing negative statistics. Monitoring employee activities is a continuous process that is directed by management to ensure that processes are working well and protected.
Monitoring effectively controls the business environment, while looking for violations.
Having an effective monitoring system protects an enterprise from potential fraud violation, potential disclosure of company secrets, inside trading and customer confidentiality. All enterprises face the risk of harboring illegal and unethical conduct.
Effective monitoring software offers immediate alerts, protection against data breaches as well as safeguarding against potential compliance violations. Jump start your business with a monitoring system that offers compliance assistance with medical records, personal credit information, outsourcing, and inquiries into government oversight.